Privacy policy.

Last updated: 30 September 2026

This Privacy Policy explains how Systemic Oy (“Systemic”, “we”) collects, uses and protects personal data when you interact with us through systemic.fi, our online assessments, contact forms or other digital services.

Data Controller

Systemic Oy (3547225-1)
Finland
Email: johanna@systemic.fi

Information We Collect

We may collect your name, email address, phone number and other information you provide when contacting us or using our services. When you complete an assessment, we may also collect your assessment responses, results and communication preferences.

Our website and digital services may collect technical information such as IP address, browser and device information and website usage data.

How We Use Your Information

We process personal data to provide our services, respond to enquiries, deliver assessments and results, operate and improve our website and services, and manage our customer and business relationships.

We process your personal data only when we have a valid legal reason to do so. Depending on the situation, this may be to provide a service you have requested, operate and develop our business, meet our legal obligations, or because you have given us your consent.

We only send electronic marketing based on your consent. You can withdraw your consent at any time.

Service Providers and International Data Transfers

We use trusted service providers to operate our business and digital services, including Squarespace for our website (Systemic.fi), Google Workspace for email, documents and business information, and ScoreApp for online assessments.

Systemic.fi may use cookies and analytics services to operate and understand the use of the website. Where required by law, non-essential cookies are used only with your consent. You can manage your preferences through the website’s cookie settings.

When you complete a Systemic assessment using ScoreApp, Systemic Oy is the data controller and ScoreApp processes the information on our behalf. This may include your name, email address, assessment responses, results and communication preferences. Completing an assessment does not require you to consent to marketing.

Whenever possible, we choose European data storage locations for the services we use. Where personal data is processed or transferred outside the European Economic Area (EEA), appropriate safeguards required by applicable data protection law are used.

For more information about how our service providers process personal data, please refer to their respective privacy policies.

How Long We Keep Your Information

We retain personal data only for as long as necessary for the purpose for which it was collected and to meet applicable legal obligations.

Your Rights

Under applicable data protection law, you may have the right to access, correct or delete your personal data, restrict or object to its processing, receive your data in a portable format where applicable, and withdraw your consent at any time where processing is based on consent.

To exercise your rights or ask questions about your personal data, contact johanna@systemic.fi.

You also have the right to lodge a complaint with the Office of the Data Protection Ombudsman in Finland.

Changes to This Privacy Policy

We may update this Privacy Policy when our services or data processing practices change. The latest version will be available on systemic.fi.